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Hello Copilot! Here are some ideas on what makes a meeting truly necessary and productive instead of putting what it's about in an email:1. Define the meeting objectives: Clearly state the reasons for holding the meeting, the topics to be discussed, and the expected outcomes.2. Create an agenda: Outline the topics, the time allocated for each, and the desired outcomes. Distribute the agenda in advance to allow attendees to prepare or review materials.3. Pre-work or materials: Provide participants with relevant materials or tasks to complete before the meeting to ensure everyone is on the same page.4. Assign roles: Designate a facilitator, note-taker, timekeeper, and presenter to keep the meeting organized and productive.5. Follow the agenda: Stick to the scheduled topics and respect the allotted time for each discussion point.6. Keep the conversation focused: Encourage active participation and keep the discussion on track by steering the conversation towards the main objectives.7. End with a summary: Summarize the main points, decisions, and outcomes of the meeting to ensure everyone is aware of the progress and next steps.8. Assign action items: Clearly define the tasks, deadlines, and responsible parties for each action item to ensure follow-through and accountability.9. Send a meeting recap: Distribute a summary of the meeting to all attendees and other key stakeholders, highlighting the key takeaways, actions, and next steps. This helps maintain transparency and keeps everyone informed.By following these tips, meetings can be more productive, efficient, and beneficial for team morale.